Office Assistant/ Receptionist- Karachi Office

Salary period:     Monthly                         

Position type:   Contract/ Full Time

The Office Assistant is responsible for providing office and clerical services to the Owners, Office Manager and other staff.

RESPONSIBILITIES:

General:

Responsible for telephone calls and respond to customer inquiries in a professional manner
Process all payments
Maintain the general filing system - daily invoices, bills, old invoices etc.
Organize and maintain cleanliness in the coffee station
Use of internet for map/directions or assist staff in searching information etc.

Computer:

Enter daily invoices in Quick Books – edit & email invoices to customers/sales person
Update Purchase Orders, Price lists and most Dropbox files
Enter installer’s bills in excel and Quick Books
Prepare company labels and forms for daily use
Create quotations, invoices, work orders etc.
Compose emails, write letters, create forms and templates
Use of word, excel, outlook and other software
Assist staff with emails or basic computer problems
Website and Social Media Marketing
Maintain product inventories/information on all products online
Update website for any dropped and new products
Maintain Social Media presence, Facebook, Twitter

Proficient in the following:

Fluent in English. (Reading, Writing, Speaking, Listening)
Office Administration
Office Microsoft Suite – word, excel, outlook
Internet Explorer
*Quick Books an asset
*Social Media Marketing an asset

Skills and Attributes:

Skill in the use of personal computers and related software applications
Able to work independently, handle multiple tasks and meet deadlines
Possess positive attitude and ensure adherence to customer service standards and procedures
Ability to analyze and problem solve
Knowledge of planning and scheduling techniques
Effective verbal and listening communications skills
Team building
Analytical and problem solving skills
Decision making skills
Stress management skills
Time management skills

WORKING CONDITIONS:

The candidate may find the environment to be busy, and fast paced and will need excellent organizational, time and stress management skills to complete the required tasks.

**Please email resume with cover letter** at alpha_consultants@outlook.com

Required Education & Experience:

Diploma/Certificate

Office Assistant: 2 years
Administrative Assistant: 2 years

Only successful candidates will be contacted by email.

Interview will be conducted in 1st week of March.