Office Assistant/ Receptionist- Karachi Office
Salary period: Monthly
Position type: Contract/ Full Time
The Office Assistant is responsible for providing office and clerical services to the Owners, Office Manager and other staff.
Responsible for telephone calls and respond to customer inquiries in a professional manner
Process all payments
Maintain the general filing system - daily invoices, bills, old invoices etc.
Organize and maintain cleanliness in the coffee station
Use of internet for map/directions or assist staff in searching information etc.
Enter daily invoices in Quick Books – edit & email invoices to customers/sales person
Update Purchase Orders, Price lists and most Dropbox files
Enter installer’s bills in excel and Quick Books
Prepare company labels and forms for daily use
Create quotations, invoices, work orders etc.
Compose emails, write letters, create forms and templates
Use of word, excel, outlook and other software
Assist staff with emails or basic computer problems
Website and Social Media Marketing
Maintain product inventories/information on all products online
Update website for any dropped and new products
Maintain Social Media presence, Facebook, Twitter
Proficient in the following:
Fluent in English. (Reading, Writing, Speaking, Listening)
Office Microsoft Suite – word, excel, outlook
*Quick Books an asset
*Social Media Marketing an asset
Skills and Attributes:
Skill in the use of personal computers and related software applications
Able to work independently, handle multiple tasks and meet deadlines
Possess positive attitude and ensure adherence to customer service standards and procedures
Ability to analyze and problem solve
Knowledge of planning and scheduling techniques
Effective verbal and listening communications skills
Analytical and problem solving skills
Decision making skills
Stress management skills
Time management skills
The candidate may find the environment to be busy, and fast paced and will need excellent organizational, time and stress management skills to complete the required tasks.
**Please email resume with cover letter** at firstname.lastname@example.org
Required Education & Experience:
Office Assistant: 2 years
Administrative Assistant: 2 years
Only successful candidates will be contacted by email.
Interview will be conducted in 1st week of March.